If you are in HR, you’re no stranger to compliance management, forms, and deadlines—though keeping them all in order may be a different story. We want to be sure you are equipped with the right information to keep everything on track throughout the year, from ACA to FLSA. That is why we put together the HR compliance calendar, to bring you an important list of dates and deadlines you need to know to keep your workplace on track.

In this month’s compliance calendar, you’ll find the key topics to keep your Company up-to-date including employee awareness and
required or recommended training. 

*NEW: Monthly Compliance Calendar Consultations –A monthly webinar with a Compliance Consultant to guide you through HR compliance tasks and topics. Reach out to your dedicated HR Manager to find out how to register for the monthly Compliance Calendar Webinar!

• _{Not applicable to HUB100 or GHR Hotline Clients}

July

“Post-July 1st Implementation & Emerging Updates”

 

Holidays

July 4th – Wednesday, June 19^th

 

Important Dates and Deadlines for this Month

July 1

• July 1 is frequently the starting point for the introduction of new and revised employment laws and regulations, which we will be listing below.

 

Topics to Discuss and/or Review

• As happens on July 1 every year, many municipalities increase their minimum wage. These increases are effective for all of your non-exempt employees and must be implemented on or before any work done on July 1. For clients with access to the Forms Library, see the chart, “Minimum Wage Rates by State and Municipality” in the folder “Compensation & Payroll” > “State Laws” > “Compensation and Payroll Information By State Spreadsheets”.  See also, “Minimum Salary Levels for Executive, Administrative and Professional Employees by State” in the folder, “Exempt vs Non-Exempt” > “State Specific Guidance”.

 

• As July is now in full swing, we want to provide a quick follow-up to our June Compliance Alert which highlighted key changes and deadlines for July 1st. Many of those important updates are now in effect, and it's essential to ensure your practices align with these new requirements. Since last month's communication, we've also seen some additional clarifications and minor updates in the regulatory landscape that warrant your attention. This alert serves as a timely reminder of those critical changes now in force and points to recent developments to ensure your continued compliance. Please take a moment to review this information and ensure your operations reflect the latest guidance. Review Latest Labor Law Updates. For clients with access to the Forms Library, for a more comprehensive overview of the changes, see the chart, “2025 July 1st Compliance Chart” in the “Employment Law Overview by State” Folder.

 

Federal

• June 24, 2024 - 2024 EEO-1 Report Component 1 Due June 24, 2025

 

Alabama

• June 30, 2025 - Alabama Income Tax Exemption for Overtime Pay Expires

 

Alaska

• July 1, 2025 - Alaska Minimum Salary for Executive, Administrative and Professional Employees Increases to $1,040.00 per Week
• July 1, 2025 - Alaska Employee Protections Against Captive Audience Meetings Take Effect
• July 1, 2025 - Alaska Voter-Initiated Paid Sick Leave Takes Effect

 

Arizona

• June 28, 2025 - Arizona Increases Dependent Allowance for Employees on Temporary Total Disability

 

California

• July 1, 2025 -Delayed until January 1, 2026, California Amends Health Insurance Requirements Related to Reproductive Health. See: Notice of delay.
• July 1, 2025 - Los Angeles County, California, Fair Workweek Ordinance Takes Effect

 

Colorado

• Effective July 1, 2025 - Colorado Adds Biometric Protections to Privacy Act

 

Connecticut

• Effective July 1, 2025 - Connecticut Clarifies Retirement Program Enforcement Provisions

 

Georgia

• July 1, 2025 - Georgia Repeals State Subminimum Wage for Workers With Disabilities

 

Idaho

• July 1, 2025 - Idaho Medical Freedom Act Takes Effect
• July 1, 2025 - Idaho Increases Maximum Allowable Burial Expense Benefits
• July 1, 2025 - Idaho Amends Clean Indoor Air Act

 

Illinois

• July 1, 2025 - Chicago, Illinois, Paid Leave and Paid Sick and Safe Leave Ordinance Final Pay Provision for Medium Size Employers Takes Effect
• July 1, 2025 - Chicago, Illinois, Maximum Pay for Employees Covered by Fair Workweek Ordinance Increases to $62,561.90 per Year (or $32.60 per Hour)

 

Indiana

• July 1, 2025 - Indiana Prohibits Retaliation for School Conference Attendance

 

Iowa

• July 1, 2025 - Iowa Removes Gender Identity as a Protected Characteristic
• July 1, 2025 - Iowa Requires Equal Treatment for Adoptive Parents
• July 1, 2025 - Iowa Amends Drug Testing Notice Requirements
• July 1, 2025 - Iowa Shields Independent Contractor Status of Motor Carriers
• July 1, 2025 - Iowa Distracted Driving Amendments Take Effect

 

Kansas

• July 1, 2025 - Kansas Clarifies Enforceability of Nonsolicitation Agreements

 

Kentucky

• June 27, 2025 - Kentucky Further Aligns Safety and Health Standards With Federal Law

 

Maryland

• July 1, 2025 - Maryland Restricts Noncompete Agreements for Health Care Professionals

 

Montana

• July 1, 2025 - Montana Requires Employment Eligibility Verification

 

Nevada

• July 1, 2025 - Nevada Launches Mandatory Retirement Savings Program

 

New Hampshire

• July 1, 2025 - New Hampshire Requires Lactation Accommodations – see RSA, 275:78, 79, 80, 81, 82, 83

 

New Mexico

• July 1, 2025 - New Mexico Payroll Tax Depositing and Filing Changes Take Effect

 

New York

• July 2, 2025 - New York City Expands Earned Sick and Safe Time  to provide paid leave for health care services related to an employee's pregnancy, known as paid prenatal personal leave.

 

Oregon

• July 1, 2025 - Oregon Creditor Garnishment Limits Increase Again

 

Rhode Island

• July 1, 2025 - Rhode Island Bans Hairstyle Discrimination

 

Tennessee

• July 1, 2025 - Tennessee Information Protection Act Takes Effect – see also

 

Vermont

• July 1, 2025 - Vermont Requires Pay Information in Job Postings
• July 1, 2025 - Vermont Amends the Parental and Family Leave Act
• July 1, 2025 – Vermont Repeals Subminimum Wages for Learners, Apprentices and Workers With Disabilities
• July 1, 2025 - Vermont Workers' Compensation Act Requires Translation Services

 

Virginia

• July 1, 2025 - Virginia Expands Noncompete Protections for Low-Wage Workers
• July 1, 2025 - Virginia Tightens Requirements Regarding Information Requests Due to Erroneous Unemployment Benefit Overpayments
• July 1, 2025 - Virginia Requires Hospital Workplace Violence Incident Reporting

 

Washington

• July 1, 2025 - Washington Amends Equal Pay Law to Cover Additional Protected Characteristics
• July 1, 2025 - Washington Prohibits Immigration-Status Coercion
• July 1, 2025 - Seattle, Washington, Hotel Ordinances Take Effect for Ancillary Hotel Businesses – See: Seattle, Washington Municipal Code Sec. 14.28.010 and Seattle, Washington Municipal Code Sec. 14.29.010
• July 1, 2025 - Everett, Washington, Scheduling Ordinance Takes Effect

 

Wyoming

• July 1, 2025 - Wyoming Voids Certain Noncompete Agreements
• July 1, 2025 - Wyoming Expands Locations Permitting Concealed Carry of Weapons

Tips

More information in reference to the topics discussed in this month’s compliance calendar can be found in our comprehensive online Forms Library, which is available to members 24/7. 

Note: This calendar is designed to help our clients review the key human resources-related reporting and notice requirements that may apply to their organizations. Please note that this list is for general reference purposes only and is not all-inclusive. Many of the compliance requirements are complex ERISA or other statutory legal filings and responsibilities may vary depending on your company’s plans. We encourage you to consult with your insurance brokers, plan administrators, and/or your ERISA and tax advisors for further guidance.